Instructions for applicants – synthesis analysis Instructions for applicants regarding funding of a synthesis analysis, with information about who can apply as well as how the funded research should be published. svenska Share Contact Listen Who can apply? You must hold a PhD and conduct research at universities, colleges, research institutes, or government agencies that carrying out research as part of their mandate. “Research institute” refers to organizations that have research as their sole or principal part of their mandate. As the main applicant you should be affiliated with a Swedish organization with a Swedish corporate identity number (organisationsnummer). When can applications be made? Applications can only be made when there are open calls, and must be made through the application portal. This page contains information on how to fill out the forms and attachments, as well as how any funded research should be published. The application deadline is specified in the call text. The possibility of obtaining administrative support with our application portal EDA is limited to our office hours. Therefore we advise you to submit your application before 17.00 o'clock. Application portal Create user profile Go to the Application Portal and select "new user". "The request for the login" will appear. Fill in your information. Login information will be e-mailed to your address. Log in and select New application and call. Use Save button at the bottom of the form. Once you are finished with the application, select the check data. You can then choose to submit the application. You will receive a confirmation that the application has been received and will also receive a registration number. The project description should preferably be written in English because we often make use of international reviewers. If the application is written in Swedish it will be translated by a professional translator without specific knowledge in the field of the research. Reference At the top of the page, you will see a gray bar. It contains your contact information. Fill in the Reference (With reference, we mean the information about your organization who receives and administers the allocated funds so that the money gets to the right department). CV as an attachment Attach CVs for all project participants in a single pdf file (maximum 4 MB). Project Title (Swedish and English) Choose a name that is easy to understand and remember. The project's name should give a clear picture of what the research/synthesis is all about. Summary for the Web (Swedish and English) Write a summary in Swedish and English with a maximum of 2000 characters including spaces. All approved projects will be searchable in our application portal's database, which is published on the SEPA’s website. Among the data available for search is the summary. It is therefore important that it is easily accessible and understandable even for those who are not specialists in the field. The Swedish and English summaries must be consistent with each other. Project duration Fill in the project’s start and the end dates. Project description appendix Write a project description (preferably in English) for the entire period and attach it as a pdf file (up to 4MB). It may consist of a maximum of 15 A4 pages, including the list of literature / references. Use Times New Roman font size 12 points. The project description should include the following headings: Methods and procedures Describe the methods and procedures used. Pay attention to the call text. Skills and experience of the applicant Describe the applicant’s relevant experiences and skills to work with the advertised synthesis question. Management Describe how the synthesis work is organized and describe how the project objectives are to be achieved. Activity plan Present a comprehensive plan for the entire period in which different activities and deliveries will be carried out. Open access: data and scientific publications (See the section for Open Access) Communication Describe planned communication both within the project and with SEPA / SwAM and other target groups. Communication activities shall also be added to the project activity plan to provide a comprehensive picture of all activities. In all communication activities must be stated that the project is funded by SEPA. (See the section Guidelines for Research Communication). Budget Present the detailed budget according to the Excel template available here for the whole project, divided into activities and any subprojects in the activity plan. Attach the completed budget template to the project description.The template should specify the overhead costs of the project. This will be part of the assessment of applications, because SEPA has limited research funds that must be used cost-effectively.> Budget template (xls 15 kB) ReferencesList the literature. Budgeted costs for the project (SEK) State the budget for the entire project, divided into salaries, travel, communication and other expenses according to the template. The maximum budget for the project (see announcement) include overhead costs. The grant will be used essentially in the manner described in the submitted application and under the terms of the grant. Environmental objectives Identify which environmental quality objective/s the project will contribute to. Ongoing project Enter other projects which you or the co-applicants are involved in, which could be relevant to this project. Select new for each project you want to report. Pending projects from other funding Enter here any relevant projects that you sought from other funders. Select new for each project you want to report. Open Access Data publication plan Describe what data the project will generate, how they will be stored, and when and how they will be made openly available. Source data generated during the synthesis process must be published within a reasonable time and be openly available through relevant national and / or international organizations for data storage. For more information, see SEPA’s data policy (available only in Swedish): Swedish EPA. Data publication plan (pdf) Note that Swedish universities, colleges, and other agencies are responsible for the safe storage of the data collected by their activities. Contribution to data storage that can be considered within the universities, colleges and other agencies’ responsibilities should not be included in the application. Publishing scientific articles Research and synthesis analysis financed fully or in part by SEPA should be published with open access, which means that the articles are free to read and to download. The cost of open access publication should be included in the applicant's budget. The results can be published with open access in one of two ways: Published in open access journals directly, (“Gold” open access) Published in traditional subscription journals, and then archive the article within six months after publication in a open searchable database. This is called parallel publishing. (“Green” open access) If the publisher's standard contract does not allow parallel publishing within six months, the authors can demand that the publisher makes an exception. In these cases, use a supplementary agreement (see link below). The researcher should publish in another journal if the publisher does not accept parallel publishing. Supplementary agreement Publishing open access Guidelines for communication The projects that have been granted funds from the environmental research funding should make efforts to communicate the results. Alongside the scientific publication and exchange with other researchers, communication should also encourage authorities and other stakeholders to make practical use of the results. There should be specific targets for communication activities. For example, to clarify the research objectives and results, to inform target groups, to have the opportunity to make an impact, or other similar goals. The following topics should be included in the communication plan: 1. The target groups should be identified for the use of synthesis work. 2. How SEPA and SwAM, and other identified target groups will be involved. 3. Describe the communication channels that will be used to facilitate transparency in your project. 4. Describe how the results of the work will be presented during the project and in its final phase. 5. Compile all communication activities in the project plan. Target groups Describe which target groups have been identified for use of the project results. Recipient group with stakeholders Each granted project must establish a recipient group where the relevant officials from SEPA or SwAM and other stakeholders are included. Communication of results Describe how the results from the synthesis analysis will be communicated with different target groups (for example, planning for workshops, seminars and the production of reports) and other outreach communication efforts that are seen as relevant. Compile the activity plan All communication activities must be brought into the project activity plan to provide a comprehensive picture of the activities planned in the synthesis period. Communication efforts should start as early as possible and be continued throughout the project period. Attending SEPA’s annual Research Day All projects that receive funding are expected to participate in the Environmental Protection Agency's annual Research Day as well as other relevant conferences and seminars.